Skip to content
Short intro to MyDesk Planner
Get a quick overview of MyDesk Planner – the smart tool for meeting planning, meeting room booking and catering in one platform.
Watch the video
The video gives you a quick introduction to the main features of MyDesk Planner.
📋 Content in this guide
- What is MyDesk Planner?
- Get off to a good start
- Search and book meeting rooms
- Move and manage meetings
- Add and update catering
- Who is Planner for?
1. What is MyDesk Planner?
MyDesk Planner is an innovative solution designed to make life easier for receptionists and assistants. The system provides a complete overview of meetings, meeting rooms and catering – all in one place with an intuitive user interface.
Real-time overview
See which meeting rooms are available right now
Move meetings easily
Rebooking and moving in just a few clicks
Catering
Order and update food and drink in the system
Book for others
Create bookings on behalf of colleagues
2. Get off to a good start
MyDesk Planner is available directly in your browser and requires no installation. You log in with your company’s Microsoft 365 account and you’re ready to go.
Make sure your IT department has created your account in MyDesk and that you have access to MyDesk Planner as part of your subscription.
3. Search and book meeting rooms
MyDesk Planner offers advanced search features that make it easy to find the right meeting room. You can filter by size, location, equipment and availability.
All bookings are automatically created in the Outlook calendar, so meeting attendees receive an invitation right away.
4. Move and manage meetings
The visual swimlane view gives you an instant overview of all meeting rooms and bookings. From here you can drag and drop bookings, change times and avoid double bookings.
- Move a booking to another room by dragging and dropping
- Change time and duration directly in the overview
- See which rooms are available and when
- Avoid double bookings with the real-time visual overview
5. Add and update catering
You can handle meeting catering directly when booking the meeting room – all in one system without contacting the canteen separately.
Order catering
Choose from the canteen menu directly in the booking flow
Update your order
Make changes up to the deadline
The canteen receives the order
Automatic notification with all the details
6. Who is MyDesk Planner for?
MyDesk Planner is specially designed for professionals who handle many tasks at once on a daily basis and need a comprehensive, efficient overview.
Receptionists
PAs and assistants
Facility managers
Office managers
In a world where first impressions count and time is a precious resource, MyDesk Planner is the ultimate tool to ensure meetings and events run smoothly.
